So, after several months of using and adapting OneNote to a productivity model, I have made quite a few changes and adjustments.  I have updated some of the previous blog entries to reflect those changes.  For the sake of clarity, this entry represents a re-boot of the description of the model as it stands today.

The basis of the model is the GTD methodology, which uses the following five steps:

  • Capture
  • Clarify
  • Organize
  • Reflect
  • Engage

The first step, Capture, aims to collect anything that has succeeded in grabbing your attention. So, it make sense that our model should include a bucket for Capture.

The second step, Clarify, consists of taking action on what we have captured. The items in Capture leave that bucket based on the action – trash, reference or action. Since we can perform the action from within the Capture bucket, we do not need a bucket for Clarify.

The third step, Organize, puts the action items in appropriate lists so that we can get to these items when the time is appropriate. Based on this, we will need a section for Organize.

Next, Reflect has us review our lists and updating them as needed. Since these lists are already in Organize, there is no need for an additional section.

Finally, Engage involves simply doing what needs to be done. Creating a section for Engage allows us to focus on just the task at hand, making notes as we progress.

To implement this model, we create a notebook with a title such as [My Name] GTD. Within this notebook, we create three sections:

  • Capture – For receiving everything
  • Engage – Our space for what we are currently working
  • Organize – To hold everything after Clarify, Reflect and Engage.

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